Employment Opportunities

Current Openings

We are hiring for the following position(s) at this time. If you feel your qualifications make you a good candidate for a career at ELC, please complete the employment application.  Depending upon your experience and education, you may be considered for a future position.
 
Thank you for your interest in employment at the Early Learning Coalition of Brevard!
 

 

Finance Specialist

CONTACT EMAIL ADDRESS: HR@elcbrevard.org

POSTING CLOSE DATE: Friday, May 14, 2021 11:59pm EST

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. You must also possess a valid driver's license. 

 

Position Description

50%

  • Processes/inputs various types of payroll and accounting data into the accounting system. Generates system reports for accuracy review and approval by supervisor or designee. Examples of types of data include, but are not limited to: time/attendance records, journal entries, accounts payable invoices, manual disbursement checks, zero balance checks, accounts receivable invoices, cash receipts, and travel reimbursement requests (includes updating approval authorization records). 
  • Continuous evaluation and assessment of finance work processes and procedures and providing suggested updates to management.
  • Ensure all transactions are administratively compliant with the Coalition’s policies, procedures, applicable laws, and business processes.
  • Maintains time/attendance records and labor reports for distribution; maintain appropriate distribution lists. Provides supervisors with bi-weekly reports of leave balances.
  • Reviews and/or creates selected payroll deductions on default timesheets according to Human Resources notifications.
  • Converts and uploads School Readiness and Voluntary Pre-Kindergarten provider payment information on a monthly basis and mails documentation to providers on a timely basis.
  • Maintains (scanning, uploading, attaching, filing) documents related to accounting/financial files (new vendor files, payroll files, accounts payable, accounts receivable, etc.). Files payroll documentation, reports, etc. as needed.

30%

  • Provides oversight to the Coalition’s 401(k) plan.
  • Generates a variety of reports and/or spreadsheets relating to payroll and provider payments, noting any inconsistencies and resolving discrepancies and exceptions.
  • Interacts and responds to questions or problems related to specific accounting functions and policies.
  • Provides support in all phases of the Finance department. 
  • Follow administrative procedures as outlined in the Coalition financial policies. 

15%

  • Under guidance from the supervisor or Department Director, assists with annual audit and fiscal monitoring preparations (both internal and external).  

5%

  • Other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

Knowledge of: standard business practices pertaining to the areas of payroll, accounts payable, accounts receivable, and reconciliations; Microsoft Office products. 

Skilled in: strong oral and written communication with an emphasis on the ability to communicate financial information with personnel at all levels; excellent organizational skills with the ability to prioritize multiple work assignments, adapting to changing priorities and situations, and follow-through on completion of assignments; high-level of computer proficiency and the ability to use database software, e-mail, spreadsheets, and word processing software; maintaining confidentiality on all private matters.

Ability to: rapidly and accurately enter and retrieve computerized data; create, maintain, review, and analyze financial reports and statements; work independently, exercise good judgment, and work in an environment that has frequent interruptions;  understand and apply applicable rules, regulations, policies, and procedures; identify and resolve exceptions and to analyze and interpret data; adapt to changing technologies, learn functionality of new equipment and systems, and transfer knowledge effectively to peers; work as a team member and establish and maintain effective working relationships with those contacted in the course of work. 

Required Licensure/Certification

Must possess a valid Florida’s driver’s license and current automobile liability insurance policy.

A mandatory drug screening and background check will be performed on the successful application.

Minimum Qualifications

Verifiable professional experience related to the duties of the position. 

AA in accounting, business administration, public administration, finance, or similar relevant field*. Partial degree completion will be evaluated on a case-by-case basis. 

Prior work experience in a non-profit accounting or related field is preferred. 

 

*An equivalent combination of related education and experience may be substituted for the requirements above as approved by the Executive Director.

Salary Range

Salary is determined based on education, experience, or a combination of. 

Employment Application

Please use this link to apply for this position: https://hipaa.jotform.com/211153953888162 

CCR&R Specialist

CONTACT EMAIL ADDRESS: HR@elcbrevard.org

POSTING CLOSE DATE: Friday, May 14, 2021 11:59pm EST

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. You must also possess a valid driver's license. 

 

Position Description

60%

  • Provides Resource and Referral Services for parents and caregivers as delineated by the Florida CCR&R Program Requirements. Provides unbiased, computer-generated child care lists based on individual circumstances, preferences, and family needs.   
  • Interview and gather data to assess family needs in order to provide accurate resources to the families. 
  • Educate families and provide tools and information to assist them on how to find quality child care. 
  • Prepares informational packets for each individual who receives a child care list. 
  • Provide in-person, online, and telephone consultations informing clients of School Readiness and/or VPK rules, policies, and procedures. 
  • Create a CCR&R Customer Intake form in the State-approved database of all parent/family inquiries. 
  • Provides assistance in determining preliminary eligibility for School Readiness services and completing waitlist applications in the OEL Family Portal. Conducts re-validation of waitlist applicants to ensure continued eligibility when applicable
  • Use of the Office of Early Learning portal to properly update and maintain School Readiness and VPK data records for each client. 
  • Properly documents and logs all contact with families and providers according to Coalition procedure and CCR&R Program Requirements. 

25%

  • Provides front desk support on a rotating work schedule. Clerical/reception responsibilities that includes greeting walk-in clients and answering main telephone line. Welcome and engage all visitors in a friendly and helpful manner. Operate a multi-phone line system, check voicemail messages daily, and forward messages to the appropriate staff member while maintaining a communication log. 
  • Assist clients with online SR and VPK registration, making copies of the client’s paperwork as needed. 
  • Ensure the lobby area is neat and properly stocked with resources and educational materials. 
  • Collect required documentation to verify income, family size, birth dates, and any other required eligibility documentation. 
  • Review and approve VPK applications.  

10%

  • Provides informational packets with pertinent information to current and/or potential child care providers. 
  • Represent the Coalition at community outreach events to promote awareness of CCR&R as directed and according to prescribed goals. This may include occasional evening and weekend events. 
  • Assists with planning and attending Family Engagement events and activities. This may include occasional evening and weekend events

5%

  • Maintains effective communication with the Florida’s Office of Early Learning / CCR&R Unit. 
  • Receives and processes complaints received through R&R as it pertains to child care services. Routes complaints to the Family Resource Administrator and/or appropriate staff member(s). 
  • Actively participates in all Coalition and OEL required trainings, conference calls, and staff meetings to stay current on all Local, State, and Federal rules and regulations relating to CCR&R and other programs offered by the Coalition or other related agencies. 
  • Provide services to parents who qualify for CCEP funding according to Coalition policy and procedure. 
  • Other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

Knowledge of: State of Florida Child Care Resource and Referral (CCR&R), School Readiness (SR), and Voluntary Pre-Kindergarten (VPK) programs; Microsoft Office software and office equipment.

Skilled in: time management; customer service techniques, interpersonal and verbal communication skills; team collaboration. 

Ability to:  maintain accurate and complete case notes; maintain confidentiality regarding client information; maintain a positive working relationship with early care and education providers and community agencies. 

 

Required Licensure/Certification

Must possess a valid Florida’s driver’s license and current automobile liability insurance policy.

A mandatory drug screening and background check will be performed on the successful application.

CC&R specialists including staff with blended responsibilities, such as CCR&R, School Readiness, VPK and Inclusion, who provide CCR&R services to customers, must pass the CCR&R Specialist evaluation prior to completion of their fourth month of training.

Minimum Qualifications

  • High School Diploma or GED.  An Associate’s Degree in Early Childhood Education, Social Services, Management, Business, or equivalent is preferred. Partial degree completion will be evaluated on a case-by-case basis. 
  • One (1) or more years of verifiable professional experience related to the duties of the position in a customer/client service specialist position preferably in an education or social/human services field. 
  • The ideal candidate will possess exemplary interpersonal, customer service, communication and organization skills along with a professional demeanor and courteous manner, while maintaining strict privacy of client data. 

*An equivalent combination of related education and experience may be substituted for the requirements above as approved by the Executive Director.

 

Salary Range

Salary is determined based on education, experience, or a combination of. 

Employment Application

Please use this link to apply for this position: https://hipaa.jotform.com/211154255688156

PROVIDER RELATIONS COORDINATOR

CONTACT EMAIL ADDRESS: HR@elcbrevard.org

POSTING CLOSE DATE: Friday, May 14, 2021 11:59pm EST

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. You must also possess a valid driver's license. 

 

Position Description

50%

  • Develop expertise knowledge of program and contract requirements. Researches and is knowledgeable of regulations, guidelines and standards for State, Federal and locally funded child care programs.
  • Receives and reviews required applications and supplemental documentation to determine eligibility of child care providers and schools.
  • Builds and maintains positive working relationships with early learning providers, Department of Children and Families child care licensing, and community stakeholders.
  • Support the implementation of the provider portal and/or any data system utilized for Coalition client and program services indicated in all provider contracts.
  • Utilizes the statewide information system to capture all required provider information. Monitors and tracks due dates and expiration dates to ensure compliance with provider contract requirements and Florida Statute.
  • Provides guidance and assistance to providers and parents and serves as a liaison for VPK and SR programs.
  • Provides technical support to assigned Child Care Providers related to the use of the statewide information system.
  • Maintains provider electronic records to ensure information is up to date, accurate and complete.
  • Routinely monitors assigned contract caseload and brings performance issues to the attention of the Quality Initiatives Administrator in a timely manner.
  • Participates in the planning and delivery of provider meetings and community outreach activities and events.

30%

  • Collaborates with the quality assurance team to support the provider monitoring process.   
  • Processes contract amendments as necessary.
  • Prepares internal and external reports and correspondence as requested.
  • Prepares and facilitates presentations and trainings on topics related to provider contracts, compliance and quality.
  • Makes recommendations for process improvements to ensure effective management of child care provider applications and contracts.
  • Maintains working knowledge of local, state, and federal requirements, rules and regulations relating to VPK and SR provider contracts. Actively participates in trainings, meetings and conference calls as assigned for the purpose of conveying and/or receiving information related to these programs and to ensure that appropriate requirements are met.

15%

  • Assures both formal and informal communications systems are in place to provide accurate and current information to the Coalition, the community, and providers on any changes in rules, regulations, policies or information that would assist in administering the VPK or SR program.
  • Works with the Quality Initiatives Administrator, Quality Assurance team and leadership in responding to compliance issues, complaints, grievances, incidents and suspected fraud involving VPK or SR programs/providers.
  •  Documents and completes all required interactions and activities.
  • Serves as a link between the Coalition and community partners through participation in Institutional Staffings.
  • Maintains work instructions/standard operating procedures manual for area of responsibility.
  • Travels to other Early Learning Coalition site offices, child care provider locations, and state, and regional meeting locations, as needed. 
  • Maintains a flexible work schedule to include occasional evening and weekend work hours. 

5%

  • Other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

Knowledge of:  applicable laws, regulations, and procedures governing the Voluntary Pre-Kindergarten and School Readiness programs; acceptable and established early learning practices and programming requirements; child care training and credentialing requirements.

Skilled in: independent work, stress management, and adapting to changing work priorities; effective records management practices and problem solving techniques; public speaking and leading groups; strong computer skills, including proficiency with the Microsoft Office Suite. Knowledge of the statewide database system is preferred.

Ability to: interact and maintain relationships with all levels of staff, clients and professionals. Must be respectful, possess cultural awareness and sensitivity and demonstrate sound work ethics; meet deadlines and complete multiple tasks while effectively managing competing priorities; communicate clearly and concisely, verbally and in writing. Requires excellent interpersonal and telephone skills; cooperate successfully as a member of a team.

Required Licensure/Certification

Must possess a valid Florida’s driver’s license and current automobile liability insurance policy.

A mandatory drug screening and background check will be performed on the successful application.

Minimum Qualifications

Bachelor’s degree in Business Management, Business Administration, Public Administration or a related field plus a minimum of two years of administrative or contract management work experience in social services, early education or a closely related field is required.*

Prior work experience in early childhood education, child development, or related field is preferred.

*An equivalent combination of related education and experience may be substituted for the requirements above as approved by the Executive Director.

Salary Range

Salary is determined based on education, experience, or a combination of. 

Employment Application

Please use this link to apply for this position: https://hipaa.jotform.com/211154373688157

Compliance Specialist

CONTACT EMAIL ADDRESS: HR@elcbrevard.org

POSTING CLOSE DATE: Wednesday, May 26, 2021 11:59pm EST

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. You must also possess a valid driver's license. 

Position Description

50%

  • Develop expertise knowledge of School Readiness (SR) and Voluntary Pre-Kindergarten (VPK) programs and contract requirements.  Researches and is knowledgeable of Florida Statues, rules, regulations, policies, and procedures related to child care, early childhood education, and provider expectations. 
  • Actively participates in trainings, meetings, and conference calls as assigned for the purpose of conveying and/or receiving information related to SR & VPK programs and to ensure that appropriate requirements are met.
  • Establish, develop and maintain professional and productive relationships with child care providers, Coalition staff members and partner agencies.
  • Conduct monitoring activities to ensure and determine contract components and legislative compliance are being implemented accordingly by exercising sole discretion in compliance factors.  Monitoring activities shall include, but not limited to, coordinating monitoring dates and times, reviewing and updating monitoring tools as applicable, conducting onsite and desk review monitoring, and other components as identified.
  • Provide adequate and appropriate feedback to providers to address concerns and/or non-compliance issues observed during monitoring visits and/or general interaction with child care provider staff.  Identify barriers and potential solutions and prepare and present progress updates to the Provider Services Administrator on a routine basis.
  • Immediately report health or safety concerns to the Provider Services Administrator or his or her authorized designee.
  • Complete and submit all required monitoring documentation in accordance with state and program guidelines.
  • Maintain confidential provider records and fiscal reporting requirements as designated by the supervising entities.
  • Inputs and assures quality and integrity of provider data entered into the Statewide Data System or any data system utilized for Coalition client and program services.
  • Maintain confidentiality consistent with ELC’s policies and local, state and federal regulations.
  • Travel throughout all of Brevard County is required in this role.

 

30%

  • Analyze data relating to quality assurance monitoring and contractual compliance activities.
  • Provide technical assistance to child care providers through telephone consultations, email correspondence, and on-site meetings as needed.
  • Communicate with Provider Relations Coordinator on monitoring findings when applicable.

15%

  • Assist with the development of the SR and VPK annual monitoring plan for contracted providers.
  • Develop and maintain work instructions for area of responsibility; assess departmental processes and make recommendations for improvements and/or enhancements.
  • Assist with the planning of Early Learning Coalition of Brevard County’s annual provider conference.
  • Attend approved job related training seminars, webinars, workshops and staff meetings.
  • Maintain a flexible work schedule to include occasional evening and weekend work hours.
  • Provide professional development opportunities related to contractual and monitoring compliance.
  • Works with the Provider Services Administrator, Provider Relations Coordinators, Quality Assurance team, and Leadership in responding to compliance issues, complaints, grievances, incidents, and suspected fraud involving VPK or SR programs/providers.
  • Documents and completes all required interactions and activities.

5%

  • Other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

Knowledge of: applicable laws, regulations, and procedures governing the Voluntary Pre-Kindergarten and School Readiness programs; acceptable and established early learning practices and programming requirements; child care training and credentialing requirements; how and when to escalate matters of significance along with the ability to handle conflict in a professional manner; statewide database system is preferred.

Skilled in: independent work and self-motivated, organization, stress management, and adapting to changing work priorities; effective records management and time management practices and problem solving techniques; public speaking and leading groups; strong computer skills, including proficiency with the Microsoft Office Suite.  

Ability to: interact and maintain relationships with all levels of staff, clients and professionals; be respectful, possess cultural awareness and sensitivity and demonstrate sound work ethics; meet deadlines and complete multiple tasks while effectively managing competing priorities; communicate clearly and concisely, verbally and in writing.  

Required Licensure/Certification

Must possess a valid Florida’s driver’s license and current automobile liability insurance policy.

A mandatory drug screening and background check will be performed on the successful application.

Minimum Qualifications

Bachelor’s degree in Early Childhood Education, Child Development, Social Services or related field.

Minimum of three (3) years of professional work experience in an early childhood education organization or a similar field.

A minimum of one year or prior work experience in a quality assurance role is preferred.

*An equivalent combination of related education and experience may be substituted for the requirements above as approved by the Executive Director.

Salary Range

Salary is determined based on education, experience, or a combination of. 

Employment Application

Please use this link to apply for this position: https://hipaa.jotform.com/211315466290148

 

Reimbursement Specialist

CONTACT EMAIL ADDRESS: HR@elcbrevard.org

POSTING CLOSE DATE: Wednesday, May 26, 2021 11:59pm EST

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. You must also possess a valid driver's license. 

Position Description

50%

  • Prepare reimbursements through data entry of attendance file, verify the accuracy of data, and sign reimbursement reports as the preparer. Audit provider rates and parent fees and report any irregularities in attendance or child files.
  • Enter and maintain provider rate and holiday data for designated providers in the statewide system. Maintain accurate and complete files.
  • Enroll and track all VPK child enrollments, re-enrollments, terminations and absences.
  • Prepare adjustments for providers and maintain an adjustment log detailing changes, including any attendance monitoring adjustments.
  • Establish good working relationship with assigned providers, offer technical assistance to child care providers upon request or needs related to the VPK & SR Programs.
  • Follow system procedures necessary to maintain proper records and to afford adequate controls and services. Enforce policies and procedures referencing VPK & SR services required by the Coalition and Florida Statute.
  • Provide training to new and existing providers as recommended by Coalition staff on attendance submission requirements. 

 

30%

  • Provide prompt and courteous response to provider inquiries regarding program payment guidelines and regulations.
  • Generate and mail as necessary, monthly attendance sheets, reports, lists, etc.
  • Perform monthly assigned, internal peer review attendance audits and follow up accordingly.
  • Process annual VPK attendance verifications according to policies and procedures.
  • Perform SR Provider attendance monitoring per contract requirements. Perform VPK Provider attendance monitoring, including monitoring of OEL-VPK03S or VPK03L and VPK COE’s (OEL-VPK02) as applicable. Provide verbal and/or written technical assistance to providers regarding attendance monitoring findings or discrepancies.
  • Develop and maintain, with assistance from supervisor and/or director, a Provider Reimbursement procedure manual/desk-reference guide. Ensure timely updates in accordance with federal and state legislation and Coalition policies and procedures.
  • Initiate monthly reimbursement billing period opening and closing in statewide system. Apply funder match. Initiate monthly VPK classroom closing tasks including, but not limited to: advance provider payments, penny rounding, final 80/20 attendance reconcilement and adjustments for children exceeding hours.

15%

  • Process periodic updates to statewide system as needed, which ensures accuracy of calendars, care levels, fee changes, etc.
  • Process preliminary calculations and enter restitution and administrative overpayment adjustments in statewide system, when payments are received.
  • Provide requested items to ensure compliance with all audits, internal, external and/or provider contract in a timely manner.
  • Research and respond in a timely manner to OEL requests, such as monthly edit reports, audits, etc.
  • Actively participate in all ELC required trainings, meetings and conference calls. Remain current with all local, state, and federal rules and regulations pertaining to the VPK and School Readiness programs.

5%

  • Other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

Knowledge of: applicable laws, regulations and procedures governing the Voluntary Pre-kindergarten and School Readiness Programs; variety computer software applications in spreadsheet, word processing (MS Excel and Word) and accounting database software.

Skilled in: strong organization skills; excellent telephone communication skills; strong interpersonal skills to establish and maintain effective working relationships with providers, co-workers, and clients who come from various multi-cultural and socio-economic backgrounds; strong attention to detail skills demonstrating accuracy and thoroughness in work assignments; mathematical concepts and basic accounting principles and practices.  

Ability to: perform mathematical calculations; write reports; business correspondence and procedure manuals; to read and interpret standard computer technology language, technical procedures, and governmental regulations; analyze data and report findings; operate common office equipment, including a 10-key calculator; to work flexible hours to ensure project and deadline completion. 

Required Licensure/Certification

Must possess a valid Florida’s driver’s license and current automobile liability insurance policy.

A mandatory drug screening and background check will be performed on the successful application.

Minimum Qualifications

High school diploma or equivalent with a minimum of two (2) years of work experience preferably in a non-profit, case management or Early Childhood setting. Experience with data entry for School Readiness or Voluntary Pre-kindergarten programs preferred.

*An equivalent combination of related education and experience may be substituted for the requirements above as approved by the Executive Director.

Salary Range

Salary is determined based on education, experience, or a combination of. 

Employment Application

Please use this link to apply for this position: https://hipaa.jotform.com/211315568088156

Spotlights

NEW CHILD DEVELOPMENTAL SCREENING

Please click on the link below for additional guidance about how families can complete their child's developmental screening.
 

Our Melbourne Office Has Moved

New Address:

2671 W Eau Gallie Blvd 

Suite 102

Melbourne Fl 32935

Tel. 321-637-1800 

TITUSVILLE OFFICE UPDATE

ELC STAFF FROM THE TITUSVILLE OFFICE HAS PERMANENTLY RELOCATED TO OUR ROCKLEDGE OFFICE.  FOR FURTHER ASSISTANCE PLEASE CALL 321-637-1800.